- Introduction to Documents, Records & Information Management
What is Documents, Records & Information Management and the role of the Document
Controller?
- The Basics of Documents, Records & Information Management
a)Authentication Process
b) Validation Process
c) Proper Control
d) Repository
- Project Stages
a) Pre-Qualification
b) Tender
c) Contract / Construction
d) Close-Out
e) Retention
- Maintaining Documents Status Log
Entry of the documents information in to the Log (Correspondences & Engineering/Technical
documents)
- Document Classifying, Filing & Information Security
How to organize documents and manage information security
- Documents Lifecycle
a) What is the lifecycle of technical documents?
b) Document creation, modification, review cycle, comments, approval, etc….
c) How to manage documents at each step of their life
d) How to prevent unintended of obsolete documents
- Document Distribution
How to ensure an efficient and relevant distribution of documents
- Project Documents, Records & Information Management (Construction
& Close-out)
a) Specifics of Project Documents, Records & Information Management
b) Managing deliverables
c) Flow of project documents
d) Interactions with Client, Contractors, Sub-contractors, Suppliers, Vendors
e) Master Deliverable Register (MDR)
f) Specifics of As-Built / Final Documentation
g) Document Controller tasks during As-Built phase
- Documents, Records & Information Management Procedures and
Specifications
a) Why do we need procedures?
b) Which subjects should be included in a Documents, Records & Information Management Procedure?
- Interactions with project teams, engineering teams, managers
a) How to support technical teams?
b) How to manage work pressure?
c) How to manage difficult situations?